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SAHA - FOIP – SAH-2012-DSD-0002 – Request tracker

Records detailing departmental and ministerial spending on items including catering, air travel, accommodation, meeting venues, vehicles, office space, and security for 2010/11 and 2011/12.

Reference number: SAH-2012-DSD-0002
Submitting organisation: South African History Archive (SAHA)
Status: closed
Status note: Process concluded
Date submitted: June 15, 2012
Extension of time submitted: July 11, 2012
Stage(s): Initial request, internal appeal
Request description:

1. Records detailing the funds spent by the department for the financial years 2010/2011 and 2011/2012 on each of the following:
a) Catering;
b) Air travel;
c) Accommodation;
d) Meeting venues;
e) Security;
f) Purchasing vehicles;
g) Maintaining vehicles;
h) Leasing vehicles;
i) Leasing office space;
j) Maintaining office space;
k) Companies contracted to provide drivers for departmental staff;
l) Team building exercises;

2. Records detailing the expenses of the Minister for the financial years 2010/2011 and 2011/2012, including, but not limited to:
a) Ministerial air travel;
b) Ministerial security;
c) Ministerial accommodation;
d) Purchase of vehicles for the Minister;
e) Maintenance of Ministerial vehicles;
f) Leasing vehicles for the Minister;
g) Petrol costs of the Minister;
h) Payment to any company contracted to provide drivers for the Minister.

3. The policy detailing the procedure and evidence (receipt) requirements in respect of expense claims by employees of the department.

Initial request communication

Communication sent

Submission of PAIA request SAH-2012-DSD-0002
Sent on: June, 15 2012
Submission of PAIA request SAH-2012-DSD-0002
Sent on: June, 15 2012
Confirmation of receipt of PAIA request SAH-2012-DSD-0002
Sent on: June, 20 2012
Failure to respond to PAIA request SAH-2012-DSD-0002 within statutory time frame
Sent on: August, 19 2012
Repeated failure to respond to PAIA request SAH-2012-DSD-0002 within statutory time frame
Sent on: August, 29 2012
Notice of intention to lodge internal appeal for PAIA request SAH-2012-DSD-0002
Sent on: September, 13 2012
Reminder to lodge internal appeal / complaint (Public/Private)
Sent on: September, 03 2012

Response received

Response date: 2012-10-03
Response nature: Deemed refusal
Received within statutory period: No

Internal appeal communication

Communication sent

Submission of internal appeal against decision relating to PAIA request SAH-2012-DSD-0002
Sent on: October, 03 2012
Re: Confirmation of receipt of internal appeal for PAIA request SAH-2012-DSD-0002
Sent on: October, 08 2012

Response received

Response date: 2012-11-01
Response nature: Substituted new decision - released in full
Received within statutory period: Yes

Released records

Record summary
This is the Department of Social Development's expenditure report for the financial year 1 April 2010 up to 31 March 2011.
Total pages
10
SAHA CALL number
AL2878_A14.11.01
Record summary
This is the Department of Social Development's expenditure report for the financial year 1 April 2011 up to 31 March 2012.
Total pages
7
SAHA CALL number
AL2878_A14.11.02
Record summary
This is the Department of Social Department's report on ministerial expenditure for the financial year up to 31 March 2011.
Total pages
8
SAHA CALL number
AL2878_A14.11.03
Record summary
This is the Department of Social Development's report on ministerial expenditure for the financial year up to 31 March 2012.
Total pages
9
SAHA CALL number
AL2878_A14.11.04
Record summary
This is the Department of Social Development Subsistence and Travelling Policy, issued in March 2003.
Total pages
10
SAHA CALL number
AL2878_A14.11.05
Record summary
This is the Department of Social Development Telecommunication Instruments Policy, issued in April 2008.
Total pages
16
SAHA CALL number
AL2878_A14.11.06

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