Records relating to the records management policy of the Emfuleni Municipality from 1 January 2010 to 10 February 2015
Reference number: SAH-2015-EMF-0002
Submitting organisation: South African History Archive (SAHA)
Requestee: Emfuleni Local Municipality
Status: closed
Status note: Process concluded
Date submitted: February 10, 2015
Stage(s):
Initial request, internal appeal
Request description:
Copies of any and all records relating to the records management policy of the Emfuleni Municipality, including but not limited to:
i) The filing plan for the municipality;
ii) Indices for archives within the municipality;
iii) Any other policies, plans and manuals related to records management within the municipality
Initial request communication
Communication sent
Submission of PAIA request SAH-2015-EMF-0002
Sent on: February, 10 2015
Submission of PAIA request SAH-2015-EMF-0002
Sent on: February, 10 2015
Confirmation of receipt of PAIA request SAH-2015-EMF-0002
Sent on: February, 15 2015
Confirmation of receipt of PAIA request SAH-2015-EMF-0002
Sent on: February, 15 2015
Confirmation of receipt of PAIA request SAH-2015-EMF-0002 - follow up and request fee payment details
Sent on: February, 20 2015
Confirmation of receipt of PAIA request SAH-2015-EMF-0002 - follow up and request fee payment details
Sent on: February, 20 2015
Failure to respond to PAIA request SAH-2015-EMF-0002 within statutory time frame
Sent on: March, 17 2015
Failure to respond to PAIA request SAH-2015-EMF-0002 within statutory time frame
Sent on: March, 17 2015
Response received
Response date: 2015-03-18Response nature: Deemed refusal
Received within statutory period: No
Internal appeal communication
Communication sent
Submission of internal appeal against decision relating to PAIA request SAH-2015-EMF-0002
Sent on: May, 06 2015
Submission of internal appeal against decision relating to PAIA request SAH-2015-EMF-0002
Sent on: May, 06 2015
Re: Confirmation of receipt of internal appeal for PAIA request SAH-2015-EMF-0002
Sent on: May, 11 2015
Response received
Response date: 2015-05-06Response nature: Substituted new decision - released in full
Received within statutory period: Yes
Released records
Record summary
This is a 17 page policy document from Emfuleni Local Municipality, it's the policy on to how Emfuleni Municipality should manage its records in a well structured record keeping system, and to put the necessary policies and procedures in place to ensure that it’s record keeping and records management practices comply with the requirements of the Act, dated 2 May 2014.
Total pages
17
SAHA CALL number
AL2878_B01.19.9
Record summary
This is a 13 page Retention schedule for records other than correspondence systems for Emfuleni Local Municipality, attached to the schedule is the appraisal report for the municipality and also the correspondence letter from Koekie Meyer whose the director in LIS and Archives in the Gauteng Provincial Archives, dated 04 August 2014.
Total pages
13
SAHA CALL number
AL2878_B01.19.10
Record summary
This is a 82 page filing plan document from the Emfuleni Local Municipality. This file plan is for the use of Emfuleni Local Municipality and it may not be applied to any other office without the prior permission of the Provincial Archivist, dated 13 February 2015.
Total pages
82
SAHA CALL number
AL2878_B01.19.11
Downloads
There are no downloads available for this request