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SAHA - FOIP – SAH-2012-DCS-0002 – Request tracker

Records detailing departmental and ministerial spending on items including catering, air travel, accommodation, meeting venues, vehicles, office space, and security for 2010/11 and 2011/12.

Reference number: SAH-2012-DCS-0002
Submitting organisation: South African History Archive (SAHA)
Status: closed
Status note: Process concluded
Date submitted: June 15, 2012
Stage(s): Initial request
Request description:

1. Records detailing the funds spent by the department for the financial years 2010/2011 and 2011/2012 on each of the following:
a) Catering;
b) Air travel;
c) Accommodation;
d) Meeting venues;
e) Security;
f) Purchasing vehicles;
g) Maintaining vehicles;
h) Leasing vehicles;
i) Leasing office space;
j) Maintaining office space;
k) Companies contracted to provide drivers for departmental staff;
l) Team building exercises;

2. Records detailing the expenses of the Minister for the financial years 2010/2011 and 2011/2012, including, but not limited to:
a) Ministerial air travel;
b) Ministerial security;
c) Ministerial accommodation;
d) Purchase of vehicles for the Minister;
e) Maintenance of Ministerial vehicles;
f) Leasing vehicles for the Minister;
g) Petrol costs of the Minister;
h) Payment to any company contracted to provide drivers for the Minister.

3. The policy detailing the procedure and evidence (receipt) requirements in respect of expense claims by employees of the department.

Initial request communication

Communication sent

Submission of PAIA request SAH-2012-DCS-0002
Sent on: June, 15 2012
Confirmation of receipt of PAIA request SAH-2012-DCS-0002
Sent on: June, 20 2012
Confirmation of receipt of PAIA request SAH-2012-DCS-0002 - follow up and request fee payment details
Sent on: June, 25 2012

Response received

Response date: 2012-07-11
Response nature: Denied
Received within statutory period: Yes

Released records

Record summary
This document details some of the Department of Correctional Services’ departmental and ministerial expenditures for the 2010/2011 and 2011/2012 financial years. It lists departmental spending on catering, air transport, accommodation, venues and facilities, outsourced security services, acquisition of motor vehicles, fleet services, leasing of vehicles, leasing of office space, maintenance of office space, companies contracted to provide drivers for departmental staff, and team building exercises. It lists ministerial spending on air travel, accommodation, security, vehicle acquisition, vehicle maintenance, vehicle leasing, fuel costs, and contracted drivers. This document was released by the Department of Correctional Services in respect of Promotion of Access to Information Act (PAIA) request 2012-DCS-0002.
Total pages
2
SAHA CALL number
AL2878 - A14.04.1
Record summary
This document is the Department of Correctional Services’ policy on meal expenses for employees who are travelling for official business. It describes when the Department will pay for meals, the amount the Department will pay, and the procedures employees must follow before the Department will pay. The date on this document is illegible. This document was released by the Department of Correctional Services in respect of Promotion of Access to Information Act (PAIA) request 2012-DCS-0002.
Total pages
7
SAHA CALL number
AL2878 - A14.04.2

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