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SAHA - FOIP – SAH-2012-DHS-0004 – Request tracker

Records detailing departmental and ministerial spending on items including catering, air travel, accommodation, meeting venues, vehicles, office space, and security for 2010/11 and 2011/12.

Reference number: SAH-2012-DHS-0004
Submitting organisation: South African History Archive (SAHA)
Status: closed
Status note: Process concluded
Date submitted: June 15, 2012
Stage(s): Initial request, chapter nine
Request description:

1. Records detailing the funds spent by the department for the financial years 2010/2011 and 2011/2012 on each of the following:
a) Catering;
b) Air travel;
c) Accommodation;
d) Meeting venues;
e) Security;
f) Purchasing vehicles;
g) Maintaining vehicles;
h) Leasing vehicles;
i) Leasing office space;
j) Maintaining office space;
k) Companies contracted to provide drivers for departmental staff;
l) Team building exercises;

2. Records detailing the expenses of the Minister for the financial years 2010/2011 and 2011/2012, including, but not limited to:
a) Ministerial air travel;
b) Ministerial security;
c) Ministerial accommodation;
d) Purchase of vehicles for the Minister;
e) Maintenance of Ministerial vehicles;
f) Leasing vehicles for the Minister;
g) Petrol costs of the Minister;
h) Payment to any company contracted to provide drivers for the Minister.

3. The policy detailing the procedure and evidence (receipt) requirements in respect of expense claims by employees of the department.

Initial request communication

Communication sent

Submission of PAIA request SAH-2012-DHS-0004
Sent on: June, 15 2012
Confirmation of receipt of PAIA request SAH-2012-DHS-0004
Sent on: June, 20 2012
Confirmation of receipt of PAIA request SAH-2012-DHS-0004 - follow up and request fee payment details
Sent on: June, 25 2012
Reminder to lodge internal appeal / complaint (Public/Private)
Sent on: September, 03 2012

Response received

Response date: 2013-06-30
Response nature: Deemed refusal
Received within statutory period: No

Released records

Record summary
This is a Department of Human Settlements financial expenditure control report for the financial year up to 31 March 2011, dated 26 July 2013.
Total pages
7
SAHA CALL number
AL2878_A14.12.01
Record summary
This is a Department of Human Settlements financial expenditure control report for the financial year 2011 to 2012 (part one), dated 21 August 2013.
Total pages
7
SAHA CALL number
AL2878_A14.12.02
Record summary
This is the Department of Human Settlements Subsistence and Travel Policy, dated April 2012.
Total pages
21
SAHA CALL number
AL2878_A14.12.06
Record summary
This is the Department of Human Settlements financial expenditure control report for the financial year 2011 to 2012 (part two), dated 26 July 2013.
Total pages
7
SAHA CALL number
AL2878_A14.12.03
Record summary
This is an email from Johanna Twala to Busisiwe Vananda, dated 30 August 2013 on Department of Human Settlements expenditure for team building exercises, and includes supporting documentation, such as Official Travel, Accommodation and Transport request forms, dated 21 June 2011 and 12 October 2012; a Travel flare tax invoice, dated 06 August 2011, and a BCD Travel Tax invoice, dated 24 October 2012.
Total pages
5
SAHA CALL number
AL2878_A14.12.04
Record summary
This is an email from Baldwin Muthivhi to Busisiwe Vananda, dated 29 August 2013 on ministerial spending with a financial expenditure control report for financial year up to 31 March 2012 attached.
Total pages
8
SAHA CALL number
AL2878_A14.12.05
Record summary
This is the Department of Human Settlements Annual Report for 1 April 2010 to 31 March 2011, dated 31 May 2011.
Total pages
282
SAHA CALL number
AL2878_A14.12.07
Record summary
This is the Department of Human Settlements Annual Report for 1 April 2011 to 31 March 2012.
Total pages
221
SAHA CALL number
AL2878_A14.12.08

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