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SAHA - FOIP – SAH-2012-DOT-0001 – Request tracker

Records detailing departmental and ministerial spending on items including catering, air travel, accommodation, meeting venues, vehicles, office space, and security for 2010/11 and 2011/12.

Reference number: SAH-2012-DOT-0001
Submitting organisation: South African History Archive (SAHA)
Status: closed
Status note: Process concluded
Date submitted: June 15, 2012
Extension of time submitted: July 09, 2012
Stage(s): Initial request
Request description:

1. Records detailing the funds spent by the department for the financial years 2010/2011 and 2011/2012 on each of the following:
a) Catering;
b) Air travel;
c) Accommodation;
d) Meeting venues;
e) Security;
f) Purchasing vehicles;
g) Maintaining vehicles;
h) Leasing vehicles;
i) Leasing office space;
j) Maintaining office space;
k) Companies contracted to provide drivers for departmental staff;
l) Team building exercises;

2. Records detailing the expenses of the Minister for the financial years 2010/2011 and 2011/2012, including, but not limited to:
a) Ministerial air travel;
b) Ministerial security;
c) Ministerial accommodation;
d) Purchase of vehicles for the Minister;
e) Maintenance of Ministerial vehicles;
f) Leasing vehicles for the Minister;
g) Petrol costs of the Minister;
h) Payment to any company contracted to provide drivers for the Minister.

3. The policy detailing the procedure and evidence (receipt) requirements in respect of expense claims by employees of the department.

Initial request communication

Communication sent

Submission of PAIA request SAH-2012-DOT-0001
Sent on: June, 15 2012
Confirmation of receipt of PAIA request SAH-2012-DOT-0001
Sent on: June, 20 2012
Confirmation of receipt of PAIA request SAH-2012-DOT-0001 - follow up and request fee payment details
Sent on: June, 25 2012
Failure to respond to PAIA request SAH-2012-DOT-0001 within statutory time frame
Sent on: August, 19 2012
FWD: Submission of PAIA request SAH-2012-DOT-0001
Sent on: June, 18 2012
FWD: Submission of PAIA request SAH-2012-DOT-0001
Sent on: June, 18 2012

Response received

Response date: 2012-08-21
Response nature: Released in full
Received within statutory period: No

Released records

Record summary
This 2-page document shows the Department of Transport and the Minister of Transport’s budgets, for 2010/2011 and 2011/2012, for the following items: domestic air transport, foreign air transport, catering, accommodation, venues and facilities, security, transport contractors, property management, and maintenance and repair. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
2
SAHA CALL number
AL2878 - A14.09.1
Record summary
This 287-page document contains detailed financial reports for the Department of Transport and the Minister of Transport, for 2010/2011 and 2011/2012, for the following items: foreign air travel, domestic accommodation, foreign accommodation, venues and facilities, security, and transport contractors. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
127
SAHA CALL number
AL2878 - A14.09.2
Record summary
This 13 -page document contains detailed spending reports for the Minister of Transport for 2010/2011, for the following items: foreign air travel, domestic air travel, and domestic accommodation. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
13
SAHA CALL number
AL2878 - A14.09.3
Record summary
This 29 -page document contains detailed spending reports for the Minister of Transport for 2011/2012, for the following items: domestic air travel, foreign air travel, domestic accommodation, and foreign accommodation. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
29
SAHA CALL number
AL2878 - A14.09.4
Record summary
This 170 -page document contains detailed spending reports for the Department of Transport for 2010/2011, for the following items: catering, domestic air travel, foreign air travel, domestic accommodation, foreign accommodation, venues and facilities, security, transport contractors, operating leases, and maintenance and repairs. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
127
SAHA CALL number
AL2878 - A14.09.5
Record summary
This 76 -page document contains detailed spending reports for the Department of Transport for 2010/2011, for the following items: catering and domestic air travel. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
76
SAHA CALL number
AL2878 - A14.09.6
Record summary
This 117-page document is a chart showing how much the Department of Transport spent on air travel in the 2010/2011 – 2011/2012 financial year. It gives information about programs, travelers, dates, and costs for individual flights. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
117
SAHA CALL number
AL2878 - A14.09.7
Record summary
This 127-page document is a chart showing how much the Department of Transport spent on accommodation in the 2010/2011 – 2011/2012 financial year. It gives information about programs, travelers, dates, and costs for individual trips. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
127
SAHA CALL number
AL2878 - A14.09.8
Record summary
This 140-page document contains several charts showing how much the Office of the Minister of Transport spent on various expenses in the 2010/2011 – 2011/2012 financial year. It gives information about spending on air travel, accommodation, vehicle maintenance, vehicle rentals, and chauffeurs. It lists dates, amounts, and the names of the officials who used the money. This document was released by the Department of Transport in response to Promotion of Access to Information Act (PAIA) request SAH – 2012 – DOT – 0001.
Total pages
127
SAHA CALL number
AL2878 - A14.09.9

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