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SAHA - FOIP – SAH-2012-DSS-0001 – Request tracker

Records detailing departmental and ministerial spending on items including catering, air travel, accommodation, meeting venues, vehicles, office space, and security for 2010/11 and 2011/12.

Reference number: SAH-2012-DSS-0001
Submitting organisation: South African History Archive (SAHA)
Status: closed
Status note: Process concluded
Date submitted: June 15, 2012
Extension of time submitted: August 01, 2012
Stage(s): Initial request, internal appeal
Request description:

1. Records detailing the funds spent by the department for the financial years 2010/2011 and 2011/2012 on each of the following:
a) Catering;
b) Air travel;
c) Accommodation;
d) Meeting venues;
e) Security;
f) Purchasing vehicles;
g) Maintaining vehicles;
h) Leasing vehicles;
i) Leasing office space;
j) Maintaining office space;
k) Companies contracted to provide drivers for departmental staff;
l) Team building exercises;

2. Records detailing the expenses of the Minister for the financial years 2010/2011 and 2011/2012, including, but not limited to:
a) Ministerial air travel;
b) Ministerial security;
c) Ministerial accommodation;
d) Purchase of vehicles for the Minister;
e) Maintenance of Ministerial vehicles;
f) Leasing vehicles for the Minister;
g) Petrol costs of the Minister;
h) Payment to any company contracted to provide drivers for the Minister.

3. The policy detailing the procedure and evidence (receipt) requirements in respect of expense claims by employees of the department.

Initial request communication

Communication sent

Submission of PAIA request SAH-2012-DSS-0001
Sent on: June, 15 2012
Failure to respond to PAIA request SAH-2012-DSS-0001 within statutory time frame
Sent on: August, 19 2012
Repeated failure to respond to PAIA request SAH-2012-DSS-0001 within statutory time frame
Sent on: August, 29 2012
Notice of intention to lodge internal appeal for PAIA request SAH-2012-DSS-0001
Sent on: September, 13 2012
Reminder to lodge internal appeal / complaint (Public/Private)
Sent on: September, 03 2012

Response received

Response date: 2012-09-13
Response nature: Released in part
Received within statutory period: No

Internal appeal communication

Communication sent

Submission of internal appeal against decision relating to PAIA request SAH-2012-DSS-0001
Sent on: November, 26 2012

Response received

Response date: 2013-02-07
Response nature: Confirmed original decision
Received within statutory period: No

Released records

Record summary
This document is a letter to the South African History Archive from the Information Officer at the State Security Agency. It asserts that records about the Agency’s budget and expenditures are classified. The Information Officer refuses to disclose these records on the grounds that disclosure would be likely to prejudice the methods, systems and operation of the State Security Agency. The letter mentions other laws that provide for financial oversight of the Agency. The letter also states that the portion of SAHA’s request regarding ministerial expenses was sent to the Minister's office.
Total pages
2
SAHA CALL number
AL2878 - A14.05.1

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