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SAHA - FOIP – SAH-2012-SAP-0005 – Request tracker

SAPS records related to the capturing/ acquiring, distribution and archiving of police audio visual material. That includes but not limited to; policies, process documents, budgets and plans.

Reference number: SAH-2012-SAP-0005
Submitting organisation: South African History Archive (SAHA)
Status: closed
Status note: Process concluded
Date submitted: September 27, 2012
Stage(s): Initial request, internal appeal
Request description:

Any and all records related to the capturing/ acquiring, distribution and archiving of police audio visual material. Including but not limited to; policies, process documents, budgets, plans.

• Current policies, processes and procedures followed by SAPS in archiving audio visual material received, recorded and/or confiscated by SAPS,

• Policies, processes and procedures regarding the preservation of audio visual material

• Policy and/or plans by SAPS to digitize audio visual material recorded on outdated technology

• Policies, procedures, or processes for managing requests by third parties for access to and/or use of audio visual material held by SAPS

• Budget allocated for the preservation of audio visual material for the period from 2005 to 2012

• List of all audio visual material, including material which was recorded,  acquired or confiscated by SAPS from 1983 to July 2012

• Total number of requests made to SAPS seeking access to and/or use of audio visual material from 2005 to July 2012 and the outcome of those requests

• Current policies, processes and procedures regarding the filming of events by SAPS including riots, protests, demonstrations, marches and unrest situations

• Any records indicating the number, nature and content of any audio visual materials transferred from SAPS to the National Archives

Initial request communication

Communication sent

Submission of PAIA request SAH-2012-SAP-0005
Sent on: September, 27 2012
Confirmation of receipt of PAIA request SAH-2012-SAP-0005
Sent on: October, 02 2012

Response received

Response date: 2012-11-11
Response nature: Deemed refusal
Received within statutory period: No

Internal appeal communication

Communication sent

Submission of internal appeal against decision relating to PAIA request SAH-2012-SAP-0005
Sent on: November, 12 2012

Response received

Response date: 2012-12-04
Response nature: Substituted new decision - released in full
Received within statutory period: Yes

Released records

Record summary
This two-page document is a letter written by Brigadier P.E. Setati of the South African Police Services (SAPS), dated 4 December 2012. The letter was written specifically to address SAHA’s request and answers all request queries. Attached to the letter is an “Annexure A” that details the comprehensive list of videos the archive keeps. The list written in Afrikaans is broken down into three sections namely; Onruste (Unrest), Optogte (Protests) and Misdaad (Crime). This document was released by the South African Police Service in respect of Promotion of Access to Information Act (PAIA) request SAH-2012-SAP-0005.
Total pages
12
SAHA CALL number
AL2878 - B01.7.12.1

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